Manual of Parliamentary Procedures — Complete Study Notes | CSS ADDA

🏛️ Manual of Parliamentary Procedures in the Government of India | Ministry of Parliamentary Affairs | Fourth Edition — July 2019 | 18 Chapters · 34 Annexes

Manual of Parliamentary Procedures
Complete Study Notes

Ministry of Parliamentary Affairs · Fourth Edition, July 2019 · All 18 Chapters · Comprehensive Notes with Illustrations · CSS ADDA

📋 Key Abbreviations Used

🏛️

Parliament

Bicameral

President + Rajya Sabha + Lok Sabha

📅

Budget Presentation

1 Feb

Since 2017; Railway merged with General Budget

⏱️

Assurance Deadline

3 mths

To fulfill assurances given in Parliament

📝

Rules Framing

6 mths

From date statute came into force

Chapter 1

Introduction

Chapter 1 — Introduction

Compilation of procedures for handling Parliamentary work. Based on RSR, LSR, Speaker's Directions, and Ministry of Law guidelines.

📌 Object of the Manual

📌This manual is a compilation of procedures to be followed by departments in handling different items of Parliamentary work.
📖
Based on provisions contained in:
- ▸Rules of Procedure & Conduct of Business in the Lok Sabha (LSR)
- ▸Rules of Procedure & Conduct of Business in the Council of States — Rajya Sabha (RSR)
- ▸Directions by the Speaker under LSR
- ▸'Government & Parliament' — Procedure to be followed by Ministries (PRO)
- ▸Memorandum on preparation and passing of Bills — Ministry of Law & Justice

🔭 Scope of the Manual

🔭The manual does not claim to interpret authoritatively the rules of procedure. In all cases of doubt, the original publications should be consulted.

📋 Departmental Instructions

📋Departments may issue supplementary instructions from time to time on various aspects.

📖 Key Definitions (Para 1.4)

Term	Meaning
Accessible documents	Documents other than (i) classified documents and (ii) documents marked "for official use only"
Article	An article of the Constitution of India
Branch officer	Officer who takes work directly from a section
Bulletin	Bulletin of each House of Parliament
Classified documents	Documents or information bearing security grading
Department	Any Ministry/Department/Secretariat in the First Schedule to Allocation of Business Rules, 1961
Financial Bill	Bill making provision for matters in sub-clauses (a)–(g) of Art. 110(1)
House	Rajya Sabha or Lok Sabha, as the case may be
Joint Committee	Committee of members from both Houses (not a committee of one House with associated members of the other)
List of business / Order paper	List of business to be transacted by a House on a particular day (includes supplementary & revised lists)
Money Bill	Bill containing only provisions of Art. 110(1)(a)–(g), certified by the Speaker

Chapter 2

General Instructions

Chapter 2 — General Instructions

Parliament Unit, Priority for papers, Official Gallery attendance, Briefs for Ministers, Corrections to speeches, Record keeping.

⚖️ Regulation of Business

⚖️Procedure regulated by rules under Article 118 of the Constitution; financial business under Article 119 (no law made under Art. 119 so far).

🏢 Duties of Departments

📋Principle of collective responsibility requires Ministers to explain every Government action. Ministry/Department must be ready to brief the Minister or Cabinet adequately.

👤 Duties of Officers

👤All officers expected to anticipate matters likely to be raised in Parliament and keep ready as much information as possible.

🏛️ Functions of Parliament Unit ⭐ Important

🏢Each Ministry/Department has a full-fledged Parliament Unit — central coordinating point for all Parliamentary work. Key functions:

▸Serve as central coordinating point for all Parliamentary work
▸Keep in touch with RS/LS Secretariat & MPA for advance intimation
▸Receive all dak from RS/LS Secretariat and MPA through central registry
▸Transmit papers to concerned officers/sections without delay
▸Remind officers for prompt and timely disposal
▸Prepare the pad for the Minister and senior officers
▸Ensure Parliament Assistant is present in Official Gallery during Question Hour
▸Arrange for one officer available every day when House is in session from 09:00 hrs till half hour after adjournment

📬 Duties of Central Registry

📬All Parliamentary work dak from RS/LS Secretariat and MPA → delivered at once to Parliament Unit. Night duty clerk reads it over to Parliament Assistant on telephone at once.

🔝 Priority for Parliamentary Papers

🔝All references from RS/LS Secretariat and MPA → given utmost priority.
📋Each Ministry/Department will specify levels at which papers are submitted at (a) dak stage, and (b) final approval.

👁️ Presence of Officers in Official Gallery

👤Which officer shall be present in Official Gallery for different kinds of business → laid down by departmental instructions
📄Officer present will have all relevant papers including duplicate of set submitted to Minister

📢 Communications & Gallery Instructions

📨No communication addressed directly to Chairman/Speaker — all communications to be addressed to designated officers of RS/LS Secretariat.
🎭Officer present in Official Gallery must have all relevant papers including duplicate set submitted to the Minister.
📝During general debates (Budget, President's Address) — roster of officers drawn up; copies of notes to reach Secretary and Minister same evening.

📑 Translations, Briefs & Record

📑Material for RS/LS → got translated into Hindi pending approval by Minister (2.10).
📋While supplying information for admissibility, examine from these angles (Para 2.11):

(a)Whether subject matter falls outside jurisdiction of Central Government
(b)Whether the issue has been considered before in Parliament or by Government — if so, with what results
(c)Whether there is any objection on grounds of policy or public interest
(d)Whether any reference or statement made is factually incorrect

📝Briefs for Minister: short, complete, with supporting material; sent well in time (2.12).
✏️Corrections to Minister's speeches: returned by 15:00 hrs next day. Only minor corrections allowed. Extensive changes → correcting statement in the House (2.13).
📁Each Ministry/Department to maintain record of Parliamentary proceedings — questions, half-an-hour discussions, call attention notices, etc. (2.15).

Chapter 3

Questions

Chapter 3 — Questions

Three types: Starred (oral + supplementaries), Unstarred (written only), Short Notice (urgent). 5-day notice. Question Hour is first hour of every sitting.

📊 Types of Questions

📅 Notice Period

📅RS/LS Secretariat gives at least 5 days' notice to the Minister. In practice, an advance copy in provisionally admitted form is forwarded online/e-mail.

🔍 Scrutiny of Questions

🔍On receipt of provisionally admitted question, concerned section examines:

(a)If not pertaining to the Ministry → branch officer rings up the other Ministry for transfer. If not agreed → Secretary-level discussion. After printing, no transfer.
(b)If pertains to another section → transfer settled at SO/BO level.
(c)Examined for admissibility under relevant rules.

📌 Question Transfer Procedure (Para 3.3)

🔄Transfer by agreement: Branch officer rings up the other Ministry. If agreed → transfer immediately → inform RS/LS Secretariat on phone + written communication to Question Branch.
⚠️If other Ministry does not agree → Secretary-level discussion to resolve. After printing, no transfer effected.
📋If differences persist → reference to Cabinet Secretariat with details of discussions, with Secretary's approval.

📨 Communication of Facts to RS/LS Secretariat

📨Facts communicated as expeditiously as possible through e-mail — within 48 hours (RS) or 24 hours (LS) of receipt. If delay → interim reply.
🔒Confidential information marked as such — Secretariat advised not to disclose to member.

📝 Material for Reply & Drafting

📝Preparation of tentative draft reply started immediately on receipt of provisionally admitted question.
✏️Reply: precise, unambiguous, complete. Avoid evasive expressions or unintended assurances.
🚫Assurances generally NOT given in reply to Starred Questions.
📊If reply takes >15 seconds to read → attach statement for Table of the House.
🔒Even if not in public interest to answer, must be answered if on printed list.

📋 Supplementaries, Translation & Uploading, Translation, Uploading

📋Note for supplementaries: comprehensive but brief, covering likely supplementaries.
🔤Reply in same language as question (Hindi/English) + translation in other language. Both versions simultaneously.
💻Uploading: Starred Q answers by 10:00 hrs on the day. Unstarred Q answers immediately after Question Hour (12:00).
🚫Replies no advance publicity until given on floor / laid on Table.

⚡ Short Notice Questions — Procedure

⚡Within Minister's discretion to accept. If not accepted → Chairman/Speaker may direct it as first question on oral answer list.
📞If received outside office hours → sent to branch officer's residence after consulting Parliament Unit.

⚠️ Questions requiring PM approval (Para 3.13): Certain questions require approval of the Prime Minister. PMO specifies the type/nature of such questions and the procedure.

📢 Distribution of Questions Among Ministers

📋Parliament Unit circulates in advance a list showing distribution of starred questions among Ministers for a particular day
📢If another Minister to answer → communicated to RS/LS Secretariat by 15:00 hrs on preceding working day

🚫 No Advance Publicity (RSR 59, LSR 53)

🚫Replies to questions which Ministers propose to give → no publicity until answers given on floor / laid on Table

⚠️ Questions Requiring PM Approval

⚠️Draft replies to certain questions require approval of the Prime Minister
📋Detailed instructions issued by PMO specifying type/nature of questions requiring such approval and procedure → to be observed

✏️ Variations in Answer

✏️If Minister while replying varies the answer → Ministry immediately communicates to RS/LS Secretariat and Information Officer → necessary corrections made in copies already supplied

📄 Number of Copies to be Supplied

📋 Copies of Answers to Questions

📄Starred & Short Notice Questions:

LS:300 English + 200 Hindi (original notice in English); 300 English + 300 Hindi (original in Hindi)
RS:290 copies (115 Distribution Branch + 175 Question Branch)

📄Unstarred Questions:

LS:200 English + 100 Hindi (original in English); 200 English + 200 Hindi (original in Hindi)
RS:175 copies (115 Distribution Branch + 60 Question Branch)

📰PIB: 400 English + 100 Hindi (or 500 if bilingual obverse/reverse)

💻 Uploading on Web Portal — Detailed

💻Rajya Sabha: Upload Question + Answer on http://pqars.nic.in by 13:00 hrs on the date of answer
💻Lok Sabha Starred: Upload on http://pqals.nic.in by 10:00 AM on the day listed (for supplementary preparation)
💻Lok Sabha Unstarred: Upload immediately after Question Hour on the day laid on Table

✏️ Corrections to Answers

✏️If inaccuracy in answer → Minister gives notice within one week to Secretary General for correcting statement.
📄Copies to reach RS/LS Secretariat by 15:00 hrs on working day preceding statement.

🕐 Half-an-Hour Discussion

🕐Chairman/Speaker may allot half-an-hour for discussion on a matter of sufficient public importance arising out of a recent question answer.
📋Restricted to: (a) member's short statement, (b) Minister's short reply, (c) supplementary questions by other members (max 4 in LS).

Chapter 4

Laying of Papers on the Table of the House

Chapter 4 — Laying of Papers on the Table of the House

Two clear sitting days' notice. Authentication by Minister. Hindi & English simultaneously. Sensitive notifications (Customs/Excise) laid same day.

📋 General Procedure

📅At least two clear sitting days' notice required for laying a document.
⚡Less than 2 days' notice → only with permission of Chairman/Speaker (through RS/LS Secretariat).
📝One copy each (Hindi & English) authenticated by Minister on front page.
📰Reports released to Press only after laying on Table.
🚫Papers not sent during period between adjournment sine die and notification of next session.
📋Hindi & English versions to be laid simultaneously. If not possible → statement explaining reasons + waiver from Presiding Officer.
👤If Minister not present → inform Chairman/Speaker in advance the name of substitute Minister. Copy to MPA and Table Office at least 1 hour before sitting.
⏰If undue delay → statement giving reasons for delay also laid.

⚠️ Sensitive Notifications (Customs/Excise)

⚠️Notifications making changes in export/import/excise duties >₹50 lakhs per annum → published in Gazette Extraordinary.
📅If sent to press before 18:00 → laid same day before adjournment. Copies to Table Office by 14:00 hrs.
🌙If sent to press after 18:00 → copies circulated to MPs by midnight; formally laid at next sitting.
📋Other notifications → laid within 7 days of publication. If House not in session → within 7 days of next session.

Chapter 5

Motions, Official Statements, Short Duration Discussions & Resolutions

Chapter 5 — Motions, Official Statements, Short Duration Discussions & Resolutions

Adjournment Motions (LS only), Calling Attention Notices, Official Statements, Short Duration Discussions, Official & Private Members' Resolutions.

📢 Adjournment Motions (LSR 57)

📢Member gives notice to Secretary-General, Lok Sabha. Copies to Speaker, Minister concerned, and MPA.
📋Parliament Unit collects notices daily from Table Office between 10:30–11:00 hrs and 16:00–16:30 hrs.
⏰Taken up in House immediately after Question Hour or at 11:00 if no Question Hour.
📨If Speaker refers to Minister for facts → communicated before adjournment that day or by 10:00 hrs next day.

📢 Calling Attention Notices (RSR 180, LSR 197)

📢Member calls attention of Minister to matter of urgent public importance and requests a statement.
📨Facts to RS/LS Secretariat within 24 hours in writing or phone.
📋Minister may make statement or ask for time. Lengthy statement (>3 pages) → laid on Table.

🗣️ Official Statements by Ministers

📋Minister's suo moto statement → intimation to RS/LS Secretariat by 15:00 hrs on previous working day.
📅Statement on Monday → intimation by 15:00 hrs preceding Friday.
⏰Shorter notice → previous permission of Presiding Officer before 10:00 hrs on the day.
🔒Secret statement → copy supplied confidentially to Chairman/Speaker in advance.
📄Copies to RS/LS Secretariat: one day in advance, or by 10:00 hrs on the day at latest.

📋 Motions on Matters of Public Interest

📢Member or Minister may move motion on matter of general public interest. Must raise one definite issue; restricted to recent occurrence.
📅Official motion → at least 5 days' notice to Parliament Secretariat.
📋If admitted but no day fixed → notified as "No-Day-Yet-Named Motion" in Bulletin.

⏱️ Short Duration Discussion (RSR 176, LSR 193)

⏰Discussion on a matter of urgent public importance for short duration. Written notice to Secretary-General.

📜 Resolutions

📋Official Resolutions — Step-by-step procedure:

(a)Prepare draft of the resolution and explanatory note
(b)Consult other Ministry/Departments concerned, if necessary
(c)Obtain approval of the Cabinet, where necessary under Transaction of Business Rules
(d)Give adequate notice — at least 10 days before termination of session — to MPA in Part II of Annex 1
(e)Forward resolution duly signed by Minister to Secretary-General, RS/LS with endorsement to MPA
(f)Submit a detailed brief for the use of the Minister

📋Private Members' Resolutions: Brief stating whether to accept / accept with amendment / request withdrawal / oppose. 5 copies each (Hindi+English) → MPA → Cabinet Committee on Parliamentary Affairs.

📝 Brief on Private Members' Resolutions

📋Brief will state categorically whether proposed to: accept / accept with amendment / request withdrawal (failing which oppose) / oppose
📝Standard formulation: "The member may be persuaded to withdraw the resolution. In case the member does not agree, the resolution may be opposed in the present form or any other modified form."
📋5 copies each (Hindi + English) of approved brief → sent to MPA → placed before Cabinet Committee on Parliamentary Affairs → decision communicated to Ministry

✏️ Amendments to Resolutions/Motions

📋Member gives at least 1 day's notice of amendment. Branch officer: (a) submit brief for Minister; (b) prepare supplementary note unless already covered by existing brief.

Chapter 6

President's Address

Chapter 6 — President's Address

Art. 87(1) — President addresses both Houses assembled together. Budget Session. Motion of Thanks. PM replies. Material furnished in December.

🎤 Introduction (Art. 87(1))

🎤President addresses both Houses assembled together at commencement of: (a) first session after each general election to LS, (b) first session of each year (usually Budget Session).
📋Reviews important happenings of preceding year + broad indication of Government's policies/programmes.
📢After address → general discussion on Motion of Thanks in each House. PM replies. Motion put to vote.

📋 Material for President's Address

📅In December each year, PMO calls upon Ministries to furnish material. MPA requests list of legislative proposals.
📋Sections prepare material → approved by Joint Secretary → coordinating section consolidates → approved by Minister → transmitted to PMO/MPA.

👤 Attendance & Follow-up

👤Officer deputed by rotation to Official Gallery during discussion on President's Address.
📋President's Address available on official website. Ministries examine for follow-up action.
📝Members may move amendments to Motion of Thanks. Suitable brief prepared for Minister/PM.

Chapter 7

Budget

Chapter 7 — Budget

Art. 112 — Annual Financial Statement. Since 2017, Railway merged. Presented 1st Feb. Cut Motions. Guillotine. Appropriation & Finance Bills.

💰

Union Budget — Key Facts

Article 112(1) — Annual Financial Statement. Since 2017, Railway Budget merged with General Budget. Presented on 1st February at 11:00 hours in Lok Sabha. Laid on Table of Rajya Sabha after FM's speech. No discussion on presentation day.

📋 Material for Finance Minister's Budget Speech

📅In January each year, Ministry of Finance calls upon Ministries/Departments to furnish material for FM's budget speech
📋(a) Coordinating section initiates action well in time in anticipation of MoF communication
📋(b) Sections prepare material → forward to coordinating section after Joint Secretary's approval
📋(c) Coordinating section: (i) consolidates into integrated document; (ii) obtains Secretary's approval; (iii) transmits to Ministry of Finance

📋 Material for Finance Minister's Budget Speech

📅In January each year, Ministry of Finance calls upon Ministries to furnish material for FM's budget speech
📋(a) Coordinating section initiates action well in time in anticipation
📋(b) Sections prepare material → forward after Joint Secretary's approval
📋(c) Coordinating section: (i) consolidates into integrated document; (ii) obtains Secretary's approval; (iii) transmits to Ministry of Finance

📄 Budget Documents Placed Before Parliament

📄(a) Annual Financial Statement (AFS)
📊(b) Demands for Grants (DG)
💰(c) Finance Bill
📋
(d) FRBM Act Statements:
- i.Macro-Economic Framework Statement
- ii.Fiscal Policy Strategy Statement
- iii.Medium Term Fiscal Policy Statement
📊(e) Expenditure Budget
📊(f) Receipts Budget
📊(g) Expenditure Profile
📋(h) Memorandum Explaining Provisions of the Finance Bill
📊(i) Budget at a Glance
📊(j) Outcome Budget

📢 General Discussion & Demands for Grants

📢General discussion confined to budget as a whole or question of principle. FM has right to reply in both Houses.
✅After general discussion → Vote on Account passed.
📋After recess, Demands for Grants discussed in LS per Business Advisory Committee timetable.

✂️ Cut Motions ⭐ Exam Favourite

Type	Formula	Purpose
Disapproval of Policy Cut	"Demand reduced to Re. 1"	Disapproval of policy underlying the demand
Economy Cut	"Demand reduced by specified amount"	Economy that can be effected
Token Cut	"Demand reduced by Rs. 100"	Ventilate a specific grievance

🏛️ Role of Parliament Unit in Budgetary Discussions

📋(a) A concise brief prepared in advance on broad lines indicated by JS/Secretary — giving Minister a synoptic view of Ministry/Department working to answer criticism
📝(b) Standing notes on important topics kept up to date for reference at short notice
👤(c) Officer deputed by rotation to Official Gallery during general discussion on Budget and consideration of Finance & Appropriation Bills
🏛️(d) Concerned branch officers and higher officers present in Official Gallery when Demands for Grants of their Ministry are discussed

✂️ Cut Motions — Admissibility & Procedure

⚖️Admissibility regulated by LSR 210, 211 and 212
📋On receipt of notice of cut motions → suitable brief prepared on each of the more important specific points for Minister's use, supplementing the general overall brief

⚡ Guillotine, Appropriation Bill, Finance Bill

⏰Guillotine: On last allotted day, Speaker puts all outstanding Demands to vote. Ministers must be present.
📜Appropriation Bill introduced in LS after voting on Demands. Transmitted to RS for consideration and return.
📜Finance Bill (taxation proposals) considered and passed by LS after Demands are voted.

📊 Annual Reports & Outcome Budget

📊Annual Reports prepared well in advance. Made available after Budget presentation but before discussion of Demands.
📊Outcome Budget — shows physical dimensions and measurable deliverables — required by Ministry of Finance.

📊 Annual Report — Key Details (Para 7.2)

📅Preparation initiated in first week of December of the year to which report relates.
📋Copies made available to members at least 1 week before adjournment for recess during Budget Session.
🚫Report released only after presentation of Budget.
📊Outcome Budget — shows physical dimensions and measurable deliverables — required by Ministry of Finance.
🏢Societies receiving one-time assistance ≥ ₹50 lakh → lay Annual Reports before Parliament. Societies receiving ₹10 lakh to <₹50 lakh → Ministry includes statement in its own Annual Report.
📋Copies: LS Secretariat (150 Eng + 100 Hindi), RS Secretariat (150 Eng + 50 Hindi), PIB (50 each), MPA (5 each), State Govts (2 each), Parliament Library (5 each).

Chapter 8

Assurances

Chapter 8 — Assurances

Assurances fulfilled within 3 months via OAMS. Culled within 20 working days. Implementation Reports in Hindi & English. Committee on Govt. Assurances.

📋 What Constitutes an Assurance

📋An assurance includes: promise, undertaking, or any statement implying commitment to take action or furnish information later. Standard list at Annex 3.
⏰To be fulfilled within 3 months from date of assurance.
💻All processes managed through OAMS (Online Assurances Monitoring System). No offline mode accepted.

📋 Culling Out of Assurances

📋Extracted by MPA from proceedings and communicated to Department through OAMS normally within 20 working days.

🚫 Deletion from List

🚫If objection to treating as assurance / not in public interest → upload request at OAMS within 1 week. Requires Minister's prior approval.

⏰ Extension of Time

⏰If not possible within 3 months → seek extension at OAMS as soon as need apparent, with reasons, progress, and Minister's approval.

📒 Registers of Assurances

📒Parliament Unit maintains register (Annex 4). Concerned section maintains separate register (Annex 5). Maintained separately for LS and RS, session-wise.
👤Section Officer: scrutinize weekly, ensure follow-up, submit to BO every fortnight (session) / monthly (inter-session).

👤 Role of Branch Officer

👤Branch officer will keep higher officer and Minister informed of progress in implementation, drawing special attention to causes of delay

📋 Procedure for Fulfillment — Detailed

📋If only part of information available → upload IR at OAMS in part fulfillment within prescribed time limit. Continue efforts for complete implementation.
✅Information for partial/complete fulfillment → approved by Minister → uploaded at OAMS in both Hindi & English in prescribed proforma (Annex 6) with enclosures
📄After online submission → 4 hard copies each in Hindi & English (1 copy each version duly authenticated) sent to MPA for laying until e-laying adopted
🚫IR sent by any other mode or directly to RS/LS Secretariat → NOT considered for laying

📄 Laying of Implementation Report on Table

📋MPA, after scrutiny of IR, arranges to lay it on Table of the House
📨Copy of IR as laid → forwarded by MPA to the member(s) concerned
💻Details of laying made available by MPA at OAMS. Parliament Unit and concerned section update their records based on OAMS

⚖️ Obligation to Lay Paper vis-à-vis Assurance

📋Where obligation to lay any paper (rule/order/notification) on Table AND an assurance has also been given → paper laid first in fulfillment of obligation, independent of assurance
📋After laying → formal report regarding implementation of assurance submitted at OAMS indicating date on which paper was laid

📋 Reports of the Committees on Government Assurances

📋Ministries/Departments will, in consultation with MPA, scrutinize reports of the two Committees for remedial action wherever called for

👥 Committee on Government Assurances

👥Each House has Committee on Government Assurances (nominated by Chairman/Speaker). Scrutinizes IRs and delays.
📋On dissolution of Lok Sabha → pending assurances do NOT lapse. New Committee selects those of public importance for retention.

Chapter 9

Legislation

Chapter 9 — Legislation

Pre-drafting → Drafting (30 days) → Cabinet → President's Recommendation → Introduction → Standing Committee → Passage → Assent → Gazette.

💡 Pre-Drafting Stage

Formulation of Legislative Proposals (9.2a)

Ministry formulates proposals in consultation with all interests — administrative & financial points of view.

Consultation with Ministry of Law & Justice (9.2b)

Referred for advice on legal & constitutional feasibility — general advice without going into details.

Self-Contained Note for Cabinet (9.2c)

Prepared in consultation with Ministry of Law & Justice (Legislative Dept.) and other concerned Ministries.

Papers to Legislative Dept. for Drafting (9.2d)

Office Memorandum with: complete details, background material, relevant details, draft Note for Cabinet. Administrative Ministry does NOT attempt a draft Bill.

📝 Drafting Stage

📝Ministry of Law & Justice (Legislative Dept.) prepares draft Bill ordinarily within 30 days from receipt, after clearance from Dept. of Legal Affairs.

📄 Format of the Bill

📄If >25 clauses → include table showing arrangement of clauses. Amending Bill → relevant extracts of original Act.

🏛️ Cabinet Approval

🏛️Note for Cabinet shall contain:

(a)State the legislative proposals — clearly bringing out need, scope and object
(b)Incorporate views of other concerned Ministries/Departments
(c)Set out all implications of the proposed legislation
(d)Include draft of the proposed Bill as Appendix II

📋 After Cabinet Decision — Documents to Prepare

📄(a) Statement of Objects & Reasons — to be signed by the Minister
📋(b) Notes on Clauses — appended to Statement of Objects & Reasons if Bill is of a complicated nature
💰(c) Financial Memorandum — prepared in consultation with Ministry of Finance, for Bills involving expenditure. Clauses involving expenditure printed in thick type.
📝(d) Memorandum regarding Delegated Legislation — explaining scope of proposals and whether normal or exceptional character
⚖️All the above documents also shown to Ministry of Law & Justice (Legislative Dept.) before finalization.

⚖️ President's Recommendation / Previous Sanction

📋Recommendation of President required for: (i) new States / alteration of boundaries (Art. 3); (ii) Money Bill matters (Art. 117(1)); (iii) tax affecting States (Art. 274); (iv) consideration of Bill involving expenditure from CFI (Art. 117(3)) — obtained separately for each House.
📋Previous sanction of President for: Bill on language matters under Art. 348(1).

🖨️ Printing of the Bill

📄Legislative Dept. sends finalized Bill to Govt. of India Press for proof copy
📋After proof → 2 copies each (English + Hindi) authenticated by Legislative Counsel sent simultaneously to: (i) Secretariat of the House for introduction; (ii) MPA
🔍RS/LS Secretariat prints Bill at every stage → sends copy to admin Ministry and Legislative Dept. for scrutiny → returned within a day
📋After scrutiny → copies circulated to members along with errata, if any

📋 Motions After Introduction

📋After introduction, Minister may move (RSR 69, LSR 74):

(a)That the Bill be taken into consideration and passed (Annex 11)
(b)That it be referred to a Select Committee of the House (Annex 12)
(c)That it be referred to a Joint Committee of both Houses with concurrence (Annex 13) — except Money Bills
(d)That it be circulated for eliciting public opinion (Annex 14)

🚫 Withdrawal of a Bill (RSR 118, LSR 110)

📋Consult MoLJ and MPA → obtain Cabinet approval
⚡If no time for Cabinet → Minister decides in consultation with PM. Ex post facto Cabinet approval obtained.
📄Statement giving reasons for withdrawal → duly authenticated by Minister → sent to RS/LS Secretariat at least 5 days before the motion date
📋Copies: RS → 300 English + 100 Hindi; LS → 650 English + 350 Hindi
📋Form depends on stage: Annex 15 (Bill in same House) or Annex 16 (Bill passed by one House, pending in other)

👥 Select / Joint Committee — Composition & Procedure

👥Strength and report submission date indicated by concerned Ministry. Names of members suggested by MPA.
👤Chairman of Committee appointed by Chairman/Speaker. All meeting matters handled by RS/LS Secretariat.
📢A Minister, even if not a member, may address the Committee with Chairman's permission
📝Government amendments drafted by Legislative Dept. Notice given by Minister (member of committee) in Annex 18, at least 1 day before the sitting
📋For Joint Committee → concurrence motion (Annex 17) moved in the other House

📢 Circulation for Public Opinion

📢When Bill is to be circulated → necessary action taken by RS/LS Secretariat, which also addresses State Governments

📋 Procedure After Select/Joint Committee Report

📋After presentation of report → Minister may move that the Bill as reported:

(a)Be taken into consideration and passed
(b)Be recommitted to the same or another committee
(c)Be recirculated for obtaining further public opinion

📝 Clause-by-Clause Consideration & Amendments

📋When motion for consideration is carried → Bill taken up for clause-by-clause consideration. Members may move amendments.
📝9.18.1: Copies of member's amendments sent by RS/LS Secretariat to Ministry → branch officer prepares briefs for Minister's response
📝9.18.2: Government amendments drafted by Legislative Dept. Notice in Annex 19 sent by Minister to Secretary General. Copies to MPA and Legislative Dept.
⚖️9.18.3: Amendments under Art. 117(1) and 274 → require President's recommendation/sanction (except for reduction/abolition of tax)
🏛️9.18.4: Proposals to amend Bill → submitted to Cabinet for approval. If no time → Minister decides with PM; ex post facto Cabinet approval.

🔍 Scrutiny After Passing by a House

🔍(a) Copy of Bill as passed → sent by RS/LS Secretariat to Legislative Dept. for correcting patent errors and making consequential changes
📋(b) Changes accepted by Chairman/Speaker incorporated before transmission to the other House

🔄 Consideration in the Other House

📋9.20.1: After Bill laid on Table of other House → Minister gives notice of motion (Annex 20) + communicates President's recommendation where necessary
📋9.20.2: If passed with amendments → Ministry determines if revised Financial Memorandum and/or Delegated Legislation Memorandum needed (Annex 21)

🖊️ Presidential Assent

📋(a) After Bill passed by both Houses → RS/LS Secretariat sends two copies (certified by Secretary General) to Legislative Dept.
📝(b) Legislative Dept. examines and submits to President for assent
📅(c) Where date of assent is important → MPA advised well in advance by concerned Ministry
📋(d) Legislative Dept. keeps in touch with President's Secretariat for the purpose
📅(e) Date of assent = date Bill becomes Act. Intimated to concerned Ministry and MPA. One copy with President's signature retained by Legislative Dept., other returned to RS/LS Secretariat. President's Secretariat retains spare copy.

📰 Publication in Gazette

📰(a) Legislative Dept. publishes Act in Gazette of India Extraordinary
📨(b) Forwards copies to all State Governments for publication in State Official Gazettes
📄(c) Gets copies printed in suitable form for sale to public

👤 Private Member's Bill — Complete Procedure

📋9.23.1: When Private Member gives notice → RS/LS Secretariat sends copy of Bill to concerned Ministry
⚖️9.23.2: Ministry consults MoLJ on competence of Parliament to enact the measure
🏛️9.23.3: Government's policy settled with approval of Cabinet Committee on Parliamentary Affairs (paras 5.8.3-5.8.4 apply)
📋9.23.4: President's recommendation under Art. 117(1) and/or (3) for private members' Bills → ordinarily granted unless very exceptional circumstances. If Ministry feels recommendation should be withheld → 5 copies of brief to MPA for CCPA approval.

⚡ Ordinances — Detailed Procedure (Art. 123)

📋9.24.1: Procedure for Bills applies mutatis mutandis to Ordinances under Art. 123(1)
📝9.24.2: After terms settled → Legislative Dept. submits to President through: concerned Minister → Prime Minister. Includes: (a) spare copy of Ordinance; (b) copy of Cabinet Note; (c) copy of Cabinet decision.
📅9.24.3: Admin Ministry informs Legislative Dept. of date and time of delivery to President's Secretariat
📰9.24.4: Legislative Dept.: (a) publishes in Gazette of India Extraordinary; (b) informs Ministry and MPA; (c) forwards copies to State Governments

📋 Post-Promulgation Action

📄(a) Legislative Dept. supplies 75 copies each (Hindi + English) to MPA for laying on Table. Also 5 copies to RS/LS Secretariat.
📋(b) Ministry indicates to MPA whether proposed to replace Ordinance by Act. Sufficient copies supplied to RS/LS Secretariat for members.
📜(c) If replacing by Act → Bill kept ready for introduction as far as possible on opening day of session
📋(d) Statement explaining circumstances which necessitated Ordinance → prepared in consultation with Legislative Dept. → laid on Table at time of introduction of replacing Bill. Circulated to members.
📋(e) If Ordinance embodies provisions of a Bill pending before House → statement explaining circumstances laid on Table at commencement of next session

🏛️ Legislation for Union Territories

🏛️Art. 246(4): Parliament has power to legislate on any matter for Union Territories
📋Puducherry: Has Legislative Assembly under Govt. of UT Act, 1963 — powers on List II (State) and List III (Concurrent)
📋NCT Delhi: Has Legislative Assembly under Art. 239AA — powers on List II and III, except Entries 1, 2, 18 of State List and Entries 64, 65, 66 relating thereto
📋A&N, Chandigarh, Daman & Diu, Dadra & Nagar Haveli, Lakshadweep: Have Advisory Committees set up by MHA

📅 Legislative Programme & House Selection

📅Particulars of Bills proposed for a session → sent to MPA in Part I of Annex 1, at least 1 month before session commencement.
🏛️Bills under Art. 109 read with Art. 110(1) and 117(1) → introduced in Lok Sabha only. Other Bills → House decided in consultation with MPA.

📢 Introduction Procedure — Key Details

📅Notice required: 7 days in LS (Direction 19A), 5 days in RS.
📄Copies of Bill available to members for at least 2 days before introduction (Direction 19B).
📋If exemption from Direction 19A/19B needed → Minister requests Chairman/Speaker with full reasons (Annex 10). For LS: must also consult leaders of parties.
📋Copies for exemption memorandum: 300 (RS) / 500 (LS) English + 100 (RS) / 300 (LS) Hindi.

👥 Standing Committees & Bills

👥DRSCs examine Bills referred by Chairman/Speaker. Not referred: Appropriation Bills, Finance Bills, Bills replacing Ordinances, trivial Bills.
⚡If urgency → Minister requests Presiding Officer not to refer to Standing Committee, with reasons, under intimation to MPA.

📋 UT Legislation (Puducherry & NCT Delhi)

📋Puducherry: Administrator refers Bills to Central Govt. for prior approval if: reserved for President (S.21/25), Concurrent List, Art. 304, additional financial assistance, universities, minority/SC/ST interests.
📋NCT Delhi: Lt. Governor refers Bills to Central Govt. if: reserved for President, Art. 286/287/288/304, additional financial assistance.
📋Both dealt with in MHA in consultation with MoLJ and other Ministries.

📜 Regulations (Art. 240)

📋President makes Regulations for: A&N Islands, Dadra & Nagar Haveli, Daman & Diu, Lakshadweep, Puducherry (Puducherry only when Assembly dissolved/suspended). Initiated by MHA in consultation with concerned Ministries. Cabinet approval → Legislative Dept. finalizes → submitted to President through Minister of Home Affairs.

Chapter 10

Legislation in Respect of States Under President's Rule

Chapter 10 — Legislation in Respect of States Under President's Rule

Art. 356 Proclamation. Legislature powers exercisable by Parliament or under its authority (Art. 357). Cabinet approval after Bill finalization.

🏴 Introduction (Art. 356)

🏴Under Presidential Proclamation, powers of State Legislature exercisable: (a) by Parliament; or (b) under authority of Parliament (Art. 357).

🏛️ Legislation by Parliament

📋Proposals may be by Central Ministry or State Government. Consult MHA. Procedure same as Chapter 9 with appropriate changes.

⚖️ Legislation by President

📋Power delegated to President → proposals by Central Ministry or State Government.
🏛️Cabinet approval obtained after finalization of draft Bill (not before, unlike normal legislation).

📋 Sponsoring Legislative Proposals Under President's Rule

📋Proposals can be sponsored by: (a) Ministry/Department concerned at Centre suo moto; OR (b) the State Government concerned
📋Central proposals (10.5): Consult other Ministries, MHA, and State Government at earliest stage. Follow Chapter 9 procedure — but Cabinet approval taken after finalization of draft Bill (not before)
📋State proposals (10.6): State Govt. sends to Central Ministry with: (a) draft Bill; (b) detailed note (nature of Cabinet Note); (c) statement of reasons signed by Secretary; (d) note on financial implications; (e) copies of parent Act
🔍Scrutiny: Central Ministry: (a) examines necessity and urgency in consultation with State Govt., MHA, and other Ministries; (b) refers to MoLJ; (c) re-consults State Govt. before any changes

📋 Further Action After Committee Deliberation

📋If changes (other than routine/technical) are needed after Consultative Committee deliberation → Ministry obtains fresh Cabinet approval
📝After finalization → Bill sent to Legislative Dept. with Statement of Objects & Reasons signed by Secretary

📄 Acts to be Laid on Table of Each House

📋Ministry takes steps to lay all such Acts on Table of each House as soon as may be, after enactment
📨Under intimation to Legislative Dept., MHA, and State Government concerned
⚖️If Houses direct any modification → Ministry takes steps to give effect by enacting an amending Act by President

📋 Sponsoring Legislative Proposals Under President's Rule

📋Proposals can be sponsored by: (a) Ministry concerned at Centre suo moto; OR (b) State Government
📋Central proposals: Consult other Ministries, MHA, State Govt. Follow Chapter 9 — Cabinet approval taken after finalization of draft Bill
📋State proposals: State Govt. sends: (a) draft Bill; (b) detailed note; (c) statement of reasons signed by Secretary; (d) note on financial implications; (e) parent Act copies
🔍Scrutiny: Ministry: (a) examines necessity/urgency with State Govt., MHA, other Ministries; (b) refers to MoLJ; (c) re-consults State Govt. before changes

📋 Further Action After Committee Deliberation

📋If changes (other than routine/technical) after Consultative Committee → fresh Cabinet approval
📝After finalization → Bill sent to Legislative Dept. with Statement of Objects & Reasons signed by Secretary

📄 Acts to be Laid on Table of Each House

📋All Acts laid on Table of each House as soon as may be after enactment
📨Under intimation to Legislative Dept., MHA, and State Government
⚖️If Houses direct modification → effect given by enacting amending Act by President

🤝 Consultative Committee

📋If required, 150 copies of Bill + 15 copies of detailed brief supplied to MHA for the Committee.

📰 Publication & Laying

📜Ministry of Law & Justice obtains President's assent and publishes in Gazette of India and State Gazette.
📋Acts laid on Table of each House as soon as may be. Statutory rules of State Govt. laid before Parliament (instead of State Legislature).

Chapter 11

Subordinate Legislation

Chapter 11 — Subordinate Legislation

Rules/regulations/bye-laws. Framed within 6 months. Pre-publication 30 days. Laid within 15 days. Committee on Subordinate Legislation scrutiny.

📝 Introduction

📝Rules, regulations, bye-laws notified in Gazette under powers vested by Constitution/Acts → Subordinate Legislation.
⚖️Framed by Ministry → referred to Ministry of Law & Justice for vetting from constitutional, legal, and drafting point of view.

✅ Checklist Before Referring to MoLJ

📋 Checklist — Principal Rules

✅Required consultations made
✅If retrospective → explanatory memorandum that no person adversely affected
✅If superseding/repealing → up-to-date copies of existing rules on file
✅Competent authority approval obtained

📰 Pre-Publication of Rules

📋Frame draft → publish in Gazette inviting objections within 30 days → consider objections → if large objections: final rules within 6 months; if small/nil: within 3 months → finalize with MoLJ.

⏰ Time Limit for Framing Rules

⚠️ Rules to be framed within 6 months from date statute came into force. If not possible → brought to notice of Secretary and Minister. Extension from Committee on Subordinate Legislation — not more than 3 months at a time.

📋 Laying of Rules on Table

📅After publication → laid within 15 days (30 days for President's Rule notifications) from: (a) date of publication if House in session; (b) date of commencement of next session.
📋Two authenticated copies (English + Hindi) → RS/LS Secretariat with statement containing: purport, Act/Section, GSR/SO number, date of publication, proposed laying date, whether subject to House modification, period of laying, reasons for delay.

📰 Notifying Rules in the Gazette

📰After rules finalized → Ministry takes steps to publish in the Gazette and, where Act provides, lay on Table of each House

💻 Uploading Acts & Subordinate Legislation on Website

💻Ministries/Departments should upload copies of all Acts and Subordinate Legislation on their website for easy public access

📊 Maintaining Proper Database

📊Ministries must maintain database containing: title of rules/regulations, Section/Sub-Section under which framed, date of laying on Table of each House
💻Database updated regularly and posted on Ministry website

📋 Up-to-Date Copies of Acts & Rules

📋Maintain up-to-date copies in sufficient numbers. If amendments are large → efforts to reprint for continuous reading

📅 Quarterly Report to Legislative Department

📅Quarterly report in respect of cases where rules/regulations not published within 6 months → sent regularly to Legislative Dept., Ministry of Law & Justice for compilation and scrutiny

📰 Notifying Rules in the Gazette

📰After rules finalized → Ministry publishes in Gazette and, where Act provides, lays on Table of each House

💻 Uploading Acts & Subordinate Legislation on Website

💻Ministries should upload all Acts and Subordinate Legislation on their website for public access

📊 Maintaining Proper Database

📊Database with: title, Section/Sub-Section, date of laying on Table of each House. Updated regularly, posted on website.

📋 Up-to-Date Copies of Acts & Rules

📋Maintain up-to-date copies in sufficient numbers. If amendments large → reprint for continuous reading

📅 Quarterly Report to Legislative Department

📅Quarterly report on cases where rules not published within 6 months → sent to Legislative Dept. for compilation/scrutiny

💻 E-Gazette Publication

💻Gazette Notifications are now only e-published on www.egazette.nic.in (as per IT Act, 2000). Downloaded electronic version treated as authentic.
📋3 hard copies to RS/LS Secretariat + soft copy on email simultaneously.
⚖️Rules under Article 309 must be laid before Parliament — Ministries held responsible for non-compliance.

📅 Statutory Period & Staggering

📅Period for laying prescribed by the Act. If Hindi & English laid on different dates → statutory period calculated from later date.
📋If large number of notifications → stagger evenly over whole session instead of waiting for last few days.
📋Amendment/corrigenda → send corrected copies only (not uncorrected + corrigenda).

🔄 Relaying of Rules

🔄After session terminates → examine if prescribed period completed. If not → intimate RS/LS Secretariat for relaying on first day of next session allotted to Ministry, at least 3 clear days before.
📋On dissolution of LS → rules laid afresh in new LS for full prescribed period.

⚖️ Annulment or Modification

📋Member may give notice of annulment/modification. JS (Parliament) → orders of Minister → discussion date settled with MPA → brief for Minister.
⚖️If annulment carried in both Houses → Ministry annuls/modifies rules → notify in Gazette → lay on Table.

👥 Committee on Subordinate Legislation — Action Timelines

⏰ Action Timelines on Committee Recommendations

✅If accepted: Communicate acceptance within 1 month. Implement within 3 months (extendable to 6 months if pre-consultation needed).
🚫If not accepted: Brief Minister → communicate reasons within 3 months.
📋All accepted recommendations implemented within 6 months maximum. If insufficient → approach Committee within 3 months.
📊Action Taken Statements sent direct to RS/LS Secretariat within 6 months from presentation of report.

📒 Registers & Database

📒Register maintained by concerned section: name of enactment, date of enforcement, sections conferring power, stages of processing.
💻All Acts and Subordinate Legislation to be uploaded on Ministry website.
📋Quarterly report on pending rules (>6 months) sent to Legislative Department.

Chapter 12

Committees of Parliament

Chapter 12 — Committees of Parliament

Three Financial Committees (PAC, Estimates, Public Undertakings) + DRSCs. Action Taken Reports within 6 months. Witness conduct & etiquette.

👥 Introduction — How Committees Are Constituted

📌(a) Provisions of RSR and LSR (Rules of Procedure)
📜(b) An Act of Parliament
📢(c) Motion or resolution adopted by the House
⚖️(d) Inherent powers of the Chairman / Speaker

💰 Three Financial Committees

Public Accounts Committee (LSR 308, 309)

Examines appropriation accounts, annual financial accounts, and such other accounts as it thinks fit.

Estimates Committee (LSR 310–312)

Examines estimates for economies, alternative policies, consistency with policy, form of estimates.

Committee on Public Undertakings (LSR 312A, 312B)

Examines working of PSUs — sound business principles, prudent commercial practices. Three types: comprehensive, audit paras, horizontal.

📋 Procedure of Financial Committees

📋(a) Decide programme of work for the year
📋(b) Issue a detailed questionnaire to Ministry/Department/PSU
📋(c) Call for papers and documents
📋(d) Summon officials and non-officials for oral evidence
📋(e) Undertake tours of offices, projects, undertakings
📋(f) Form sub-committees / study groups for detailed scrutiny
📋(g) Submit final report to Rajya Sabha / Lok Sabha

🔭 Scope of Applicability

📋Procedures described for three financial committees are partly common and partly separate
📋In addition → Departmentally Related Standing Committees (DRSCs) examine Demands for Grants, Bills, Annual Reports, and long-term policy documents (RSR 268, 277; LSR 331)

🔄 Coordination of Action Taken on Estimates Committee / PAC Recommendations

📋(a) Recommendations relating to a single Ministry → dealt with by that Ministry
📋(b)(i) If raising general financial/budgetary questions → coordinated by Ministry of Finance (Dept. of Expenditure) in consultation with concerned Ministry
📋(b)(ii) If raising general policy questions → dealt with by Ministry reported upon in consultation with Cabinet Secretariat
📋(c) PAC specifically: Responsibility for ensuring final replies (vetted by audit) within 6 months rests with: (i) Dept. of Expenditure for recommendations marked to it or jointly or to all Ministries; (ii) concerned Ministry in other cases
📋Ministry will furnish statement showing action taken on ALL recommendations including Government's views on accepted ones

📅 Action Taken — Time Limit

📅Each Ministry furnishes action taken statement within 6 months from date of presentation of report to Parliament
🚫No extension ordinarily granted except exceptional circumstances
📋For PAC → statement vetted by audit before submission

📋 Comments on Action Taken Reports

📋Once financial committee presents its action taken report → normally regarded as completion of examination process
📋If outstanding recommendations pointed out → Ministry furnishes replies even after action taken report is presented

📋 Circulation of Annual Reports to Financial Committees

📋Copies of annual reports supplied separately for committee use on specific request by LS Secretariat

🏢 Supply of Information — New Government Companies/Statutory Corporations

🏢After a Government company or statutory corporation is set up → admin Ministry sends to LS Secretariat for Committee on Public Undertakings:

(a)Intimation regarding its formation
(b)Two sets of articles and memorandum of association / statute
(c)Copy each of annual reports and accounts + budget estimates if presented to LS

📋 Furnishing Material

👤Each Ministry nominates a senior officer for furnishing information and coordinating action on recommendations.
📋All material approved by officer not below Joint Secretary rank. 40 copies English + 15 copies Hindi within stipulated time.

🔒 Secret Documents

🔒With Minister's approval: (a) supply documents; (b) supply to Chairman only with recommendation against circulation; (c) decline if prejudicial to safety/interests of State.

🗣️ Evidence & Action on Reports

👤Represented by Secretary or head of undertaking unless Chairman permits another senior officer.
📋Action Taken Statements on committee recommendations: submitted within stipulated time. Minister makes statement every 6 months on implementation status.

👥 Departmentally Related Standing Committees (DRSCs)

👥Examine: Demands for Grants, Bills, Annual Reports, long-term policy documents.
📋Action Taken Report in 5 chapters: (i) Recommendations with Committee comments; (ii) Accepted; (iii) Not pursued; (iv) Not accepted; (v) Final replies not received.

📋 Furnishing Material to PAC — Audit Reports

📋Audit informs Ministry of excesses after appropriation accounts finalized. Ministry submits notes on excesses, vetted by audit, to MoF. Budget Division furnishes to PAC after presentation or by 31 May, whichever later.
📋All notes/memoranda shown to audit before formal submission to PAC.

🎩 Conduct & Etiquette for Witnesses

👤 Witness Rules Before Parliamentary Committee

🎩Bow to Chair while taking seat and while leaving.
💺Take earmarked seat opposite the Chairperson.
📋Answer only specific questions put by Chairman, member, or authorised person.
🗣️All submissions in courteous and polite language.
🚫No smoking or chewing. Breach of privilege includes: refusal to answer, prevarication, false evidence, insulting answers, destroying documents.
🔒Proceedings treated as confidential. No communication to Press before report presented.

✅ Implementation of Recommendations

🚫If not accepting a recommendation → case submitted to Minister → may go to Cabinet → place Government's views before Committee.
⚠️Comments on reports of Parliamentary Committee made in public without Committee's knowledge → may constitute breach of privilege.
📅Action taken statements within 6 months from date of report presentation. No extension ordinarily granted except exceptional circumstances (1 month max, with Chairperson's approval).

👥 Departmentally Related Standing Committees — Procedure

📋
After presentation of report → Ministry furnishes Action Taken Statement. Action Taken Report in 5 chapters:
- IRecommendations meriting Committee comments
- IIAccepted by Government
- IIICommittee does not wish to pursue
- IVGovernment replies not accepted by Committee
- VFinal replies not yet received
📢Minister makes statement in House every 6 months on implementation status of DRSC recommendations.

Annex 23

Standing Committees of Parliament — Complete List

Standing Committees of Parliament (Annex 23, Page 178)

Complete list of all Standing Committees — Lok Sabha (16), Rajya Sabha (12), Joint Committees (5), and 24 Departmentally Related Standing Committees with their jurisdictional Ministries.

🔵 Standing Committees of Lok Sabha (16 Committees)

Sl.	Name of Committee	Elected / Nominated	Members	Term
1	Business Advisory Committee	Nominated	15	Till reconstituted
2	Committee on Private Members' Bills & Resolutions	Nominated	15	One year
3	Committee on Petitions	Nominated	15	Till reconstituted
4	Committee on Estimates	Elected	30	One year
5	Committee of Privileges	Nominated	15	Till reconstituted
6	Committee on Subordinate Legislation	Nominated	15	One year
7	Committee on Government Assurances	Nominated	15	One year
8	Committee on Absence of Members from Sittings	Nominated	15	One year
9	Rules Committee	Nominated	15	Till reconstituted
10	General Purposes Committee	Nominated	*	Till reconstituted
11	House Committee	Nominated	15	One year
12	Public Accounts Committee (PAC)	Elected	22 (15 LS + 7 RS)	One year
13	Committee on Public Undertakings	Elected	22 (15 LS + 7 RS)	One year
14	Library Committee	Nominated	9 (6 LS + 3 RS)	One year
15	Committee on Welfare of SC/ST	Elected	30 (20 LS + 10 RS)	One year
16	Committee on Papers Laid on the Table	Nominated	15	One year

📌 Note — General Purposes Committee (LS)

Consists of: the Speaker, the Deputy Speaker, members of the Panel of Chairmen, Chairmen of all Standing Committees of LS, Leaders of recognised parties/groups, and such other members as nominated by the Speaker.

🟣 Standing Committees of Rajya Sabha (12 Committees)

Sl.	Name of Committee	Elected / Nominated	Members	Term
1	Business Advisory Committee	Nominated	11 (incl. Chairman & Dy. Chairman)	Till reconstituted
2	Committee of Privileges	Nominated	10	Till reconstituted
3	Committee on Petitions	Nominated	10	Till reconstituted
4	Committee on Rules	Nominated	16	Till reconstituted
5	Committee on Subordinate Legislation	Nominated	15	Till reconstituted
6	Committee on Government Assurances	Nominated	10	Till reconstituted
7	House Committee	Nominated	10	Till reconstituted
8	General Purposes Committee	Nominated	**	Not in rules; constituted every year
9	Committee on Papers Laid on the Table	Nominated	10	Till reconstituted
10	Committee on MPLAD Scheme	Nominated	13	Till reconstituted
11	Ethics Committee	Nominated	10	Till reconstituted
12	Committee on Provision of Computers to MPs (RS)	Nominated	8	Till reconstituted

📌 Note — General Purposes Committee (RS)

Consists of: the Chairman, Deputy Chairman, Panel of Vice-Chairmen, Chairmen of all Standing Committees of RS, Leaders of recognised parties/groups, and such other members as nominated by the Chairman.

🤝 Joint Committees (5 Committees)

Sl.	Name of Committee	Elected / Nominated	Members	Term
1	Joint Committee on Salaries & Allowances of MPs	Nominated	15 (10 LS + 5 RS)	One year
2	Joint Committee on Offices of Profit	Elected	15 (10 LS + 5 RS)	Co-terminus with life of LS
3	Committee on Empowerment of Women	Nominated	30 (20 LS + 10 RS)	One year
4	Joint Parliamentary Committee on Wakf Boards	Nominated	30 (20 LS + 10 RS)	No fixed tenure (has ceased to exist)
5	Joint Committee on Security in Parliament House Complex	Nominated	10 (7 LS + 3 RS)	One year

D. Departmentally Related Standing Committees (24 DRSCs) — Annex 23b ⭐ Very Important

⚖️ DRSC Constitution (Para 12.16.2, LSR 331C-N)

👥Each DRSC: not more than 31 members — 21 from LS (nominated by Speaker) + 10 from RS (nominated by Chairman)
🚫Minister cannot be a member. If a member becomes Minister → ceases to be member from date of appointment
👤Chairpersons of Part I committees: appointed by Chairman, RS. Chairpersons of Part II: appointed by Speaker, LS
📅Term of office: not exceeding one year

🟣 Part I: Chairpersons Appointed by Chairman, Rajya Sabha

Sl.	Name of Committee	Ministries/Departments under Jurisdiction
1	Committee on Commerce	Commerce and Industry
2	Committee on Home Affairs	(1) Home Affairs; (2) Development of North Eastern Region
3	Committee on Human Resource Development	(1) Human Resource Development; (2) Youth Affairs & Sports; (3) Women & Child Development
4	Committee on Industry	(1) Heavy Industries & Public Enterprises; (2) Micro, Small & Medium Enterprises
5	Committee on Science & Technology, Environment & Forests	(1) Science & Technology; (2) Space; (3) Earth Sciences; (4) Atomic Energy; (5) Environment, Forests & Climate Change
6	Committee on Transport, Tourism & Culture	(1) Civil Aviation; (2) Road Transport & Highways; (3) Shipping; (4) Culture; (5) Tourism
7	Committee on Health & Family Welfare	(1) Health & Family Welfare; (2) AYUSH
8	Committee on Personnel, Public Grievances, Law & Justice	(1) Law & Justice; (2) Personnel, Public Grievances & Pensions

🔵 Part II: Chairpersons Appointed by Speaker, Lok Sabha

Sl.	Name of Committee	Ministries/Departments under Jurisdiction
9	Committee on Agriculture	(1) Agriculture; (2) Food Processing Industries
10	Committee on Information Technology	(1) Communications & IT; (2) Information & Broadcasting
11	Committee on Defence	Defence
12	Committee on Energy	(1) Non-Conventional Energy Sources; (2) Power
13	Committee on External Affairs	(1) External Affairs; (2) Non-Resident Indians Affairs
14	Committee on Finance	(1) Finance; (2) Company Affairs; (3) Planning; (4) Statistics & Programme Implementation
15	Committee on Food, Consumer Affairs & Public Distribution	Consumer Affairs, Food & Public Distribution
16	Committee on Labour	(1) Labour & Employment; (2) Textiles
17	Committee on Petroleum & Natural Gas	Petroleum & Natural Gas
18	Committee on Railways	Railways
19	Committee on Urban Development	(1) Urban Development; (2) Urban Employment & Poverty Alleviation
20	Committee on Water Resources	Water Resources
21	Committee on Chemicals & Fertilizers	Chemicals & Fertilizers
22	Committee on Rural Development	(1) Rural Development; (2) Panchayati Raj
23	Committee on Coal & Steel	(1) Coal & Mines; (2) Steel
24	Committee on Social Justice & Empowerment	(1) Social Justice & Empowerment; (2) Tribal Affairs

🗳️ Elected vs Nominated — Visual Classification ⭐ Exam Favourite

📋 Exam Memory Trick — Which Committees are ELECTED?

🧠Remember: "E-POP" — Estimates, PAC, Public Undertakings (O for Organisations/PSUs), Offices of Profit + SC/ST Welfare — these 5 are the ONLY elected committees.
⚡Quick rule: ALL Rajya Sabha committees are Nominated (none elected).
⚡Quick rule: ALL RS committees serve "Till reconstituted" (no fixed 1-year term like many LS committees).
⚡Quick rule: ALL 24 DRSCs are Nominated — 21 by Speaker (LS members) + 10 by Chairman (RS members).
📊Numbers to remember: Estimates = 30, PAC = 22, CPU = 22, SC/ST Welfare = 30, Offices of Profit = 15.

📋 Functions of DRSCs (Para 12.16.3)

📊(a) Consider the Demands for Grants of concerned Ministries and make a report. The report shall NOT suggest anything of the nature of cut motions.
📜(b) Examine such Bills pertaining to concerned Ministries as referred by Chairman/Speaker, and make reports thereon
📋(c) Consider Annual Reports of Ministries/Departments and make reports thereon
📖(d) Consider national basic long-term policy documents presented to the House, if referred by Chairman/Speaker

📊 Procedure for Demands for Grants (Para 12.16.3)

1️⃣After general discussion on Budget in House → Houses adjourned for a fixed period (recess)
2️⃣Committees consider Demands for Grants during this period
3️⃣Committees make report within the period — not ask for more time
4️⃣Demands for Grants considered by House in light of Committee reports
5️⃣Separate report on the Demands for Grants of each Ministry

📜 Procedure for Bills (Para 12.16.4)

📋Committee considers general principles and clauses of the Bill and makes report
📋Only considers Bills referred by Chairman/Speaker (introduced in either House)
📅Must make report in the given time
📖Also examine long-term policy documents — procedure similar to Annual Report examination

👥 Sub-Committees & Study Groups (Para 12.16.5)

📋 Sub-Committee on Fresh Subject

📖Study background/preliminary material
📝Prepare questionnaire (after Convener's approval)
✈️Undertake study tours and prepare tour notes
🗣️Take oral evidence of Ministry representatives (sub-committees only)
📋Indicate broad points for draft report
✅Discuss and approve draft before circulation to full Committee

📋 Sub-Committee on Action Taken

🔍Scrutinize replies received from Government
📝Indicate points for draft Action Taken Report
✅Discuss and approve draft ATR before circulation to full Committee

🔍 Evidence & Secret Documents (Para 12.16.6)

📋Committee empowered to send for persons, papers and records
⚖️Relevance of evidence/documents → referred to Speaker, whose decision is final
🔒Government may decline to produce a document if disclosure would be prejudicial to safety/interest of State
🔒Secret documents → made available confidentially to Chairperson first, unless Minister certifies prejudicial to State safety
⚖️Difference of opinion between Ministry and Chairperson → settled by discussion; last resort → reference to Speaker
📝May call for memoranda from non-official organisations/individuals knowledgeable in the field
🚫All persons other than members and LS Secretariat officers withdraw when Committee deliberates
🗣️May take oral evidence of selected experts and non-official witnesses

Chapter 13

Consultative Committees

Chapter 13 — Consultative Committees

Constituted by MPA. Members from both Houses. Informal & advisory. 6 meetings/year (4 mandatory). No reference on floor of House.

🤝 Constitution & Scope

🤝Constituted by MPA for various Ministries. Members from both Houses. Forum for informal discussion on policies and working.
👤Presided by Minister concerned (or MoS in unavoidable absence).
📅6 meetings per year (minimum 4 mandatory). Of 4 mandatory: 3 during inter-session, 1 during session/inter-session. One meeting outside Delhi per year (at Chairman's discretion).

📅 When to be Called — Meeting Schedule

📅Meetings arranged both during and between sessions
📋6 meetings per year (minimum 4 mandatory)
📋Of 4 mandatory: 3 during inter-session + 1 during session/inter-session (Chairman's convenience)
🏙️At Chairman's discretion, one meeting outside Delhi once a year. Boarding/lodging arranged by concerned Ministry

📝 Circulation of Briefs

📝Concerned sections prepare detailed briefs on agenda items → forwarded to Parliament Unit → MPA circulates to members
✅Minister's approval needed if: (a) any member-suggested item is proposed to be excluded; (b) brief on any item not considered necessary
📋If item excluded → member suitably informed. If no brief → self-contained note prepared for Minister's use

📋 Record of Discussion & Further Action

📋Brief record of discussions prepared and circulated among members through MPA
✅Where unanimity of view → Government normally accepts, except: (a) financial implications; (b) security/Defence/External Affairs/Atomic Energy; (c) matter of autonomous institution
📋If non-acceptance → reasons given to committee in next meeting

📅 Minutes & Action Taken Reports — Timelines

📅Minutes finalized preferably within one week after meeting
📋Action taken reports + agenda for next meeting → sent to MPA at least 10 days before next meeting
📄Number of copies = total membership + 10 (session meetings); double membership + 10 (inter-session meetings)

📅 When to be Called — Meeting Schedule

📅Meetings both during and between sessions
📋6 meetings/year (minimum 4 mandatory): 3 inter-session + 1 session/inter-session
🏙️One meeting outside Delhi once a year at Chairman's discretion. Boarding/lodging by concerned Ministry

📝 Circulation of Briefs

📝Sections prepare detailed briefs → Parliament Unit → MPA circulates to members
✅Minister's approval if: (a) member's item excluded; (b) no brief on item

📋 Record of Discussion & Further Action

📋Brief record of discussions circulated through MPA
✅Unanimity → normally accepted, except: (a) financial implications; (b) security/Defence/EA/Atomic Energy; (c) autonomous institution
📋Non-acceptance → reasons given in next meeting

📅 Minutes & Action Taken Reports — Timelines

📅Minutes within one week. ATRs + next agenda → to MPA 10 days before next meeting
📄Copies: session = membership + 10; inter-session = double membership + 10

📋 Agenda, Briefs & Deliberations

📋Agenda decided by Chairperson in consultation with Members.
📝Detailed briefs prepared by sections → Parliament Unit → MPA for circulation among members.
🚫Deliberations are informal and purely advisory. No reference on floor of the House by Minister or members.

👤 Attendance, Record & Minutes

👤Senior officers attend to assist. Committee cannot summon witnesses or ask for production of documents.
✅Where unanimity of view → Government normally accepts, except: (a) financial implications; (b) security/Defence/External Affairs/Atomic Energy; (c) matter of autonomous institution.
📋Minutes finalized preferably within one week. Action taken reports + agenda for next meeting → sent to MPA at least 10 days before next meeting.

Chapter 14

Nomination of MPs on Committees, Councils, Boards & Commissions

Chapter 14 — Nomination of MPs on Committees, Councils, Boards & Commissions

Only MPA nominates. Prescribed proforma (Annex 24). Compensatory allowance only. On LS dissolution, LS members cease; RS members continue.

📋 Types of Committees

📋Government bodies (non-statutory): nominated by Minister of Parliamentary Affairs.
📋Statutory bodies: some require election by House; others nomination by Chairman/Speaker.

📌 Key Guidelines for Nomination

🏅Proposals forwarded to MPA in prescribed proforma (Annex 24). Key points:

(i)Only MPA shall nominate MPs. No other Ministry.
(ii)Suggested names conveyed confidentially at Minister/Secretary level. Not conveyed to members before MPA approval.
(v)MPs entitled only to "compensatory allowance" under Parliament (Prevention of Disqualification) Act, 1959 — no other remuneration.
(xiv)On dissolution of LS → all LS members cease to be members of government bodies. Fresh proposals sent. RS members continue till expiration of term on body or retirement from RS, whichever earlier.
(xi)Even if MP nominated in individual capacity → concurrence of MPA required.

Chapter 15

Rule 377, Special Mentions & Zero Hour

Chapter 15 — Rule 377, Special Mentions & Zero Hour

LS: Rule 377 (after Questions). RS: Rule 180A-E (Special Mentions). Zero Hour: first hour in RS, after Question Hour in LS. Reply within 1 month.

📜 Rule 377 (LS) & Rule 180A-E (RS)

📢LS: Members raise matters (not point of order) under Rule 377 — generally after Questions and Call Attentions.
📢RS: Special Mentions under Rule 180A-E — now normally taken up before the House rises for the day.

📨 Replies

📨Extracts forwarded by RS/LS Secretariats next day. Ministry to send replies preferably within one month, signed by Minister/MoS.
📋If delay anticipated → interim reply. Copies to RS/LS Secretariat and MPA.

🔄 Transfer, Retirement & Dissolution

🔄Transfer to another Ministry → intimate acceptance to MPA and Parliament Secretariat.
📋LS member resigns/dies: Reply on factual position still sent to LS Secretariat. RS member retires/dies: No reply needed.
🚫On dissolution of LS → Rule 377 matters lapse.

👤 Effect of Retirement / Resignation / Death of Members

📋LS (Rule 377): If member resigns/passes away → reply on factual position still sent to LS Secretariat under intimation to MPA
📋RS (Special Mentions): If member retires/resigns/passes away → NO reply need be sent to RS Secretariat or MPA
🔄If member who resigned/retired is re-elected to the same House → reply sent to member under intimation to Parliament Secretariat and MPA

📒 Register of Matters — Parliament Unit Raised — Parliament Unit

📒Particulars of every matter entered by Parliament Unit in register (Annex 25)
📋Two separate registers — one for Rule 377 (LS), one for Special Mentions (RS)
📋After entry, matter passed on to concerned section

📒 Register of Matters — Section Raised — Section Concerned

📒Section maintains register (Annex 26) — separately for RS and LS, entries session-wise
💻Reply status must be updated at regular intervals on RS/LS websites

👤 Role of Section Officer & Branch Officer

👤Section Officer in charge will:

(a)Scrutinize registers once a week
(b)Ensure necessary follow-up action without any delay
(c)Submit registers to branch officer every fortnight who draws attention of senior officers to pending matters

👤 Effect of Retirement / Resignation / Death of Members

📋LS (Rule 377): MP resigns/dies → reply on factual position still sent to LS Secretariat
📋RS (Special Mentions): MP retires/dies → NO reply needed
🔄If MP re-elected → reply sent to member under intimation to Secretariat + MPA

📒 Register of Matters — Parliament Unit

📒Particulars entered in register (Annex 25). Two separate registers for LS (Rule 377) and RS (Special Mentions).

📒 Register of Matters — Concerned Section

📒Register (Annex 26) — separately for RS and LS, session-wise. Reply status updated on RS/LS websites regularly.

👤 Role of Section Officer & Branch Officer

👤Section Officer: (a) scrutinize registers once a week; (b) ensure follow-up without delay; (c) submit to BO every fortnight drawing attention to pending matters

⏰ Zero Hour

⏰Matters of urgent public importance raised during: first hour in RS and after Question Hour in LS.
📋When Presiding Officer gives direction or Minister gives assurance → extracts sent by MPA to concerned Ministry same day.

Chapter 16

Miscellaneous

Chapter 16 — Miscellaneous

Duplicate committees check. Gallery cards & passes. Library supplies. Correspondence with MPs. Transport for committee tours.

📋 Committee on Matter Under Parliamentary Committee

📋Before setting up any committee → ascertain from RS/LS Secretariat if Parliamentary committee already examining the matter.
🚫If already examining → no other committee set up unless clearly unavoidable in public interest.
📋Report of such committee not published without prior consultation with Parliamentary committee.
❌Does NOT apply to committees composed entirely of officials whose reports not intended to be published.

📄 Supply of Documents

📋Gazette notifications of committee appointments → 5 copies to RS/LS Secretariat.
📞Proforma with names, addresses, phone numbers → at least 10 days before each session.
📚Supply to Parliament Library: 5 copies of all reports/publications, 10 copies of Ordinances, 2 copies of Articles of Association.

🚗 Transport for Parliamentary Committee Tours

🚗Necessary transport facilities to members of Committees of Parliament, Consultative Committees, sub-committees, or study groups during study tours → provided by Ministries/Departments and their subordinate offices

🚗 Transport for Parliamentary Committee Tours

🚗Transport facilities to members of Committees, Consultative Committees, sub-committees during study tours → provided by Ministries and subordinate offices

📨 Correspondence with Members

📨Communications from MPs attended to promptly. If addressed to Minister → replied by Minister as far as practicable.
📋Information not denied on floor of House → supplied if sought directly.
🔒No obligation to disclose secret information.

🎫 Official Gallery Cards & Passes

🎫Admission to Official Gallery restricted to persons whose presence is absolutely necessary.
🚗2 MP labels for Cabinet Ministers/MoS. 1 'P' Label each for Secretary, JS (Parliament Section). 2 'P' Labels for staff cars.
📋Cards and passes not transferable. Front 2 rows reserved for JS & above (green cards). Sessional passes returned after session.

Chapter 17

Constitutional Provisions Relating to Parliament

Chapter 17 — Constitutional Provisions Relating to Parliament

Parliament = President + RS + LS. RS: 250 max, not dissolved. LS: 552 max, 5 years. Quorum: 1/10th. Money Bill in LS only. Art. 368 amendment.

🏛️ Constituent of Parliament (Art. 79)

🏛️Parliament = President + Rajya Sabha (Council of States) + Lok Sabha (House of the People). Bicameral Legislature.

🟣 Rajya Sabha (Art. 80, 83)

📋12 members nominated by President (literature, science, art, social service) + not more than 238 representatives of States/UTs.
🔄Not subject to dissolution. One-third retire every 2 years. Normal term: 6 years.
📅First constituted on 3 April 1952 (216 members: 12 nominated + 204 elected).

🔵 Lok Sabha (Art. 81, 83)

📋Not more than 530 members from States (direct election) + 20 from UTs. President may nominate not more than 2 Anglo-Indians (if not adequately represented).
📅Normal life: 5 years from first meeting. May be dissolved earlier. Extended during Emergency (not beyond 6 months after Proclamation ceases).

📅 Sessions, Prorogation & Dissolution

📅Art. 85: President summons each House. Gap between two sessions not more than 6 months.
📋President may prorogue Houses and dissolve LS.

👤 Officers, Privileges & Procedure

👤RS: Vice-President is ex officio Chairman (Art. 89). Deputy Chairman elected by RS.
👤LS: Speaker and Deputy Speaker elected by LS (Art. 93).
⚖️Quorum: One-tenth of total membership (Art. 100).
🗳️Questions decided by majority of votes of members present and voting. Presiding Officer has casting vote only (no first vote).
🛡️Privileges: Freedom of speech (Art. 105). No MP liable in respect of anything said/vote given. No court proceedings in respect of proceedings published under authority of the House.

📜 Legislative Procedure

📜Money Bill introduced in LS only (Art. 109). RS may make recommendations within 14 days; LS may accept/reject.
📜Joint sitting (Art. 108) in case of disagreement. Presided by Speaker of Lok Sabha.
📋Ordinance-making power (Art. 123): When both Houses not in session and President satisfied of necessity. Must be laid before both Houses. Ceases to operate 6 weeks after reassembly.

⚖️ Constitutional Amendment (Art. 368)

⚖️Initiated only in Parliament (not State Legislature). Passed by majority of total membership + two-thirds of members present and voting in each House.
📋Certain amendments (Art. 368(2) provisos) also require ratification by not less than one-half of State Legislatures.

Chapter 18

Important Activities of Ministry of Parliamentary Affairs

Chapter 18 — Important Activities of Ministry of Parliamentary Affairs

Created May 1949. Full Ministry since May 1986. 24 functions. CCPA secretariat. Consultative Committees. Youth Parliament. Assurances monitoring.

🏢 Overview

🏢Created in May 1949 as a Department; full-fledged Ministry since May 1986. Link between two Houses and Government.

📋 Functions (Under Allocation of Business Rules, 1961)

1️⃣Dates of summoning, prorogation, dissolution; President's Address
2️⃣Planning and coordination of legislative & other official business
3️⃣Allocation of Government time for discussion of Members' motions
4️⃣Liaison with Leaders and Whips of Parties/Groups
5️⃣Lists of Members of Select/Joint Committees on Bills
6️⃣Appointment of MPs on Committees and bodies set up by Government
7️⃣Functioning of Consultative Committees
8️⃣Implementation of assurances given in Parliament
9️⃣Government's stand on Private Members' Bills and Resolutions
🔟Secretarial assistance to Cabinet Committee on Parliamentary Affairs

📋Advice to Ministries on procedural and Parliamentary matters
🤝Coordination of action on Parliamentary Committee recommendations of general application
✈️Officially sponsored visits of MPs to places of interest
🛡️Matters connected with powers, privileges and immunities of MPs
🎓Organization of Youth Parliament Competitions in Schools/Colleges nationwide
📢Organization of All India Whips' Conference
🌐Exchange of Government-sponsored Delegations of MPs with other countries
📋Determination of policy on matters raised under Rule 377 (LS) and Special Mentions (RS)
📖Manual for Handling Parliamentary Work in Ministries/Departments

🎯 Key Activities

🏛️Cabinet Committee on Parliamentary Affairs (CCPA): MPA provides secretarial assistance. Watches progress of Government Business, gives directions, recommends summoning/prorogation dates, approves Government stand on Private Members' Bills.
📜Keeps close contact with all Ministries on Bills pending, new Bills, Ordinance-replacing Bills.
🤝Constitutes Consultative Committees (presently 35) and arranges meetings.
✅Pursues prompt implementation of assurances.
🎓Conducts Youth Parliament Competitions in GNCTD schools, Kendriya Vidyalayas, Navodaya Vidyalayas, and Universities/Colleges.
🌐Sponsors Government delegations of MPs to other countries and organizes visits of foreign MP delegations.

🏗️ Organizational Setup

📋 Organization Summary

👔Political tier: 1 Cabinet Minister + 2 Ministers of State
🏛️Administrative head: 1 Secretary to the Government of India
📋Senior officers: 1 Joint Secretary + 1 Director
👥Middle management: 3 Deputy Secretaries
📝Operational level: 8 Under Secretaries
📅History: Created as a Department in May 1949; became full-fledged Ministry in May 1986